Multi-Seat Purchasing & Quotes

If your company buys software through procurement and needs a real PDF quote and an invoice paid by bank transfer, the self-service /buy-seats flow is built for you. No credit card up front, bulk discounts applied automatically, and net-30 invoicing with annual auto-renewal.

For everyday card-on-file purchases of 1–50 seats, the regular Pro subscription flow is faster — use this page when your finance team requires a quote first.

How it works

1. Open /buy-seats — no signup required. If you're already signed in we'll skip the email step automatically.
2. Fill in:
   • Your work email (only shown when you're not signed in — this is the address we send the confirmation link to, and the snutils.com account that gets created the moment you confirm)
   • Legal entity name (the name that should appear on the quote and invoice)
   • Billing address
   • Tax ID / VAT number (optional, but normally required for EU customers)
   • Accounts Payable email (where the quote PDF and yearly invoices are delivered)
   • PO number (optional, included on the quote and invoice header for matching)
3. Pick seats between 1 and 499. The bulk-discount tier is shown live as you change the count.
4. Optionally tick Request a discount or custom terms if you need anything beyond the standard bulk tiers.
5. Submit.
6. Anonymous submissions only: check your inbox for a confirmation link from snutils.com. Click it within 24 hours — that confirms your email, creates your snutils.com account, and sends the quote PDF to AP all in one step.

What happens next depends on the order:

Bulk pricing

The base annual price is $99 / seat / year (USD). Volume discounts are applied automatically:

EUR / GBP / INR pricing follows the same tiered structure on the regional list price. The quote PDF and invoice are denominated in the buyer's currency — Stripe selects it from the billing address.

Paying the quote

When the quote arrives in your AP team's inbox:

1. They click Review and accept in the Stripe-hosted quote view.
2. After acceptance, Stripe issues a net-30 invoice addressed to the legal entity on the quote.
3. Pay by ACH, SEPA, wire transfer, or card — whichever your AP team prefers. Stripe accepts all of these for invoiced subscriptions.
4. Once the invoice is paid, the buyer's snutils.com account is provisioned as the team admin automatically. They can immediately start inviting team members from /home — no extra step needed.

Acceptance is logged on the buyer's snutils.com account, and the team admin gets an email confirming activation.

Annual renewal — no credit card on file

The subscription is created with collection_method = send_invoice, which means:

• No card is stored on the account.
• Each renewal year, Stripe automatically emails a fresh invoice to your AP contact ~30 days before the renewal date.
• Pay it the same way as the first one.
• If the renewal invoice isn't paid by the due date, the team enters a grace period before access is suspended — the buyer gets reminder emails throughout. We will reach out to your AP contact directly before suspending anything.

To switch to a card-on-file model later (e.g. for autopay), just contact support@snutils.com.

Adding seats mid-term

You can add seats at any point during the term. Two options:

• For ≤9 extra seats: invite teammates directly from /home. They'll get a prorated invoice automatically when the next renewal comes around.
• For larger top-ups, or a fresh quote needed for procurement: email sales@snutils.com and we'll generate a top-up quote covering the remaining months on the same terms.

Removing seats takes effect at renewal — you can re-allocate licenses among team members at any time, but the seat count itself only changes on a new contract year.

FAQ

Do I need a snutils.com account to request a quote?

No. The form on /buy-seats is open — anyone can submit. We email a one-click confirmation link to verify the email is real; clicking it creates your snutils.com account on the spot (no separate signup) and sends the quote PDF to AP. The confirmation link is valid for 24 hours.

How long is the quote valid?

30 days from issue. After that the quote expires automatically; you can request a fresh one with one click.

Can I get a quote for a specific currency?

Yes — the currency is taken from your billing address country. If you need a quote in a different currency than your billing country (e.g. you bill from Germany but want USD), email sales@snutils.com and we'll issue one manually.

Can I pay by purchase order without a Stripe account on the buyer side?

Yes. Stripe-hosted invoices don't require the customer to have a Stripe account — your AP team just needs the invoice link or the attached PDF and pays it from your usual bank rails.

Do you accept paper purchase orders or ServiceNow Procurement?

Add the PO number to the quote request form and it will be reflected on every invoice. If your procurement system requires a vendor record or W-9/W-8BEN, request these via sales@snutils.com and we'll send them over.

What about ServiceNow Store / Enterprise?

For organizations that need on-instance deployment, governance review, or to procure through the ServiceNow Store rather than direct from snutils.com, see the Enterprise plan — that's a separate path and the /buy-seats flow doesn't apply.

Related

• Pro Subscription — Card-on-file self-service for 1–50 seats
• Service Terms — The legally binding terms covering all subscriptions
• Refund Policy — Refund eligibility for both flows